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Commission Meeting 3-18-20 Canceled
In light of updated recommendations from the Centers for Disease Control (CDC) the March 18, 2020 Commission meeting has been canceled. We want to do our best to support the recommendations of local, state, and national health authorities around social distancing and containing the COVID-19 virus.
On Wednesday March 18, 2020, the Port of Siuslaw Commissioners will hold their regular Commission meeting at 7pm at the Port conference room, located at 100 Harbor Street in Florence, Oregon. Regular meetings are open to the public. The agenda will be posted on our website, www.portofsiuslaw.com, 48 hours before the meeting. For more information, call 541-997-3426.
Now Hiring for a Full Time Maintenance Staff/groundskeeper
The Port of Siuslaw is hiring for a full time position to perform grounds keeping, fueling, janitorial and maintenance. See link to full job description and application form on the Employment tab, or at the Port office located at 100 Harbor St. in Florence. For questions, call 541-997-4900.
Maintenance III-Groundskeeper Job Description
Fuel Dock Closure starting 6-19-19
The fuel dock will be closed from 6-19-19 to 6-26-19 for repairs and we will be unable to pump fuel.
We apologize for any inconvenience.
Congratulations to Craig Brandt and Craig Zolezzi
Lane County elections were May 21st and Craig Brandt and Craig Zolezzi were officially elected to the Board of Commissioners for the Port of Siuslaw.
Second Budget Meeting 5-20-19 at 5:30pm
NOTICE OF SECOND BUDGET MEETING
The Budget Committee of the Port of Siuslaw will hold a second meeting at 100 Harbor St. in Florence on May 20, 2019 at 5:30 pm. This meeting is open to the public. The purpose of the meeting is to discuss and approve the budget and to receive comment from the public. A copy of the budget document may be inspected or obtained at 100 Harbor St in Florence, between the hours of 9am to 5pm.
Commercial Building for Lease
The Port of Siuslaw has a 5,000 square foot commercial building available for lease immediately. The lease includes 2,500 square feet of adjacent, fenced outside storage. The Property is located on the Florence waterfront in Historic Old Town Florence near the Port marinas and a commercial wharf at 080 Harbor St, Florence OR 97439.
Lease: $1,450 per month Deposit: $1,450
Please submit your application to the Port office at 100 Harbor Street, or mail it to 100 Harbor St, Florence, OR 97439. Applications can be obtained at the Port office or on our website at www.portofsiuslaw.com. You may also email them to admin@portofsiuslaw.com.
Questions about the building, lease, or to schedule a time to view the building, may be addressed to the Port Manager, David Huntington at 541-997-3426.
Annual Light Up Your Boat Contest
And the first place winner is… So..fea ! Mayor Joe Henry, Jay Cable, from Bridgeport Market, and Jason Wagner, from the Port of Siuslaw were judges. So…fea’s light display was outstanding. . Congratulations for making the Port of Siuslaw marina festive!
Light up Your Boat Float 2018
It’s that time of year again. The Chamber of Commerce, Breen Marine and the Port of Siuslaw are sponsoring the Light up Your Boat Float. The Festivities are November 24th starting at 3:30 to 7:00pm in Old Town. Contact the Port of Siuslaw at 541-997-3040 no later than 11-20-18 to reserve a slip for your boat at no charge for the night of 11-24-18.
Request for Proposal for Embankment Repair
“The Port of Siuslaw is soliciting bids for an embankment repair project for an eroded embankment, located adjacent to and south of the Port Campground, shown in the bid documents link below and available at the Port office at 100 Harbor Street, Florence, Oregon. Please call 541-997-3426 for any questions.
Bid Doc #s 1-5 w Drawings Specifications (002)
“Schedule Change, Addenda, Errata & Clarifications
As a result of discussions with qualified bidders, the following addenda and clarifications are provided:
- More detail RE rock quantity was requested. The rock may be bid as cubic yards or tons. The tonnage enlisted in the RFP assumes a cy-tonnage conversion factor of 1.6. However, cubic yards may be used alone as long as the rock is approved. The rock used is approved if it satisfies the following, or equivalent: that found within AASHTO 85 (Apparent specific gravity, percent absorption); ODOT TM 208A (degradation); and AASHTO T 104 (soundness). All rock specified in this project must be angular in shape, and the thickness of any single rock shall not be less than one third of its length. Round rock will not be accepted unless authorized by the engineer-of-record. The rock must meet the gradation requirements for the class specified, be free from overburden, spoiled, shale and organic material. Non-durable rock, shale or rock with shale seams is not acceptable.
- More detail RE fabric to be used was requested. An 8oz., non-woven fabric is suggested.
- Since there is a note on the RFP plan view drawing attachment stating “ See Vegetation Plan”, where is the Plan and what action is requested? The drawing note in the RFP drawing attachment plan view that states “See Vegetation Plan” may be misleading. There are no tasks in the RFP regarding vegetative planting.
- Is staking required by the bidder to delineate the repair location? The RFP does not enlist or require pre-construction staking. This work will be accomplished by the Port of Siuslaw.
The following errata is corrected:
- The units for the quantity of fabric is mislabeled. The RFP requests 6000 sy (square yards). The correct unit is sf (square feet).
Bid Deadline Extended: Since the above Addenda, Errata and Clarifications have been introduced into the RFP, the bid deadline has been extended from Friday, October 19th, to Wednesday, October 24th, 2018. “
“Revision-Referring to Bid Doc #4, Page 1 (Bid Sheet), please do not use Items 6 (Base Rock) and 8 (Overage). Just leave these two items blank. As seen in the drawings, wall construction materials specified do not include base rock. Any overage encountered due to discovery will be handled via change order mechanism.”
Request for Proposals for Banking Services
The Port of Siuslaw is seeking proposals from qualified banks with offices within the Port District boundaries to provide necessary banking services for the daily operations of the District, and to advise the Commission and staff on financial matters including cash management, investments and related fiduciary responsibilities, for a three year period beginning January 2019.
Responses to this Request for Proposals (RFP) will be accepted by the Port of Siuslaw until 5:00pm, Friday, 26 October 2018, at the Port of Siuslaw Office, 100 Harbor Street, Florence, OR 97439, or emailed to admin@portofsiuslaw.com. The Port reserves the right to accept or reject any or all proposals and to waive any specification or requirement deemed to be adverse to the best interests of the District. Questions about this RFP can be submitted to the Port office, by telephone to (541) 997-3426, by email to admin@portofsiuslaw.com, or by mail to 100 Harbor St, Florence OR 97439.
MINIMUM QUALIFICATIONS
To be considered for selection, proposing bank must have the following minimum qualifications:
- Federal or State of Oregon chartered financial institution with banking facilities located within the Port of Siuslaw District. The institution’s office(s) within the District must be able to offer the full range of services required by this RFP.
- Member of the Oregon Automated Clearing House Association.
- Qualified depository for public funds under ORS 295 and as listed on the Oregon Treasurer’s website.
- Full service bank in good standing among comparable banks.
- Maintain an account with the Oregon State Treasurer to facilitate transfer to and from the Local Government Investment Pool.
- Agree to assign experienced and dedicated staff who are committed and capable of servicing the Port accounts.
- Comply with the Community Reinvestment Act and have a rating of satisfactory or better.
- Be sufficiently capitalized to accommodate District cash/investment management needs.
ACCOUNT DESCRIPTION
The Port has the following accounts:
- General Checking Account is used for the majority of deposits and money transfer activities. The Port of Siuslaw writes approximately 70 checks per month averaging approximately $100,000 total. Checks are generally produced twice a week.
- General Money Market Account is used for deposits and money transfer activities, as well as credit card deposits. The Port of Siuslaw money market account is intended to maximize interest on funds deposited locally. Funds may also be held in the Local Government Investment Pool account.
- Deposit Money Market Account (ICM) in accordance with property management agreements. Deposits for security and other. Accounts are not active but earn interest.
- Savings Account (CMR) is used for money transfer activities. The Port of Siuslaw Capital Reserve Account is a holding account for future capital maintenance projects.
REQUIRED SERVICES AND FORMAT OF PROPOSAL
Please submit proposals in the following format:
Cover Letter: addressing the bank’s willingness and commitment, if selected, to provide the required services, and descriptions of those aspects of the services that distinguish the bank from its competition.
Bank and Staff Profile:
Provide overview of the bank, including information about economic development and community reinvestment programs. Describe the depth of experience the bank has in providing services to the public sector, particularly special districts. Describe the team that will be assigned to service the Port accounts and related duties. Describe how the bank would be convenient to the Port’s operations and what services, if any, are offered to the Port’s employees.
Deposit Processing
The Port has occasional need to obtain duplicate copies of deposited checks and credit card memoranda. The bank must provide these copies within five days of request. The Port requests automatic redeposit of returned items. Items returned a second time should be mailed to the Port within five days of return.
Account Reconciliation
The Port uses its own account reconciliation process and wishes to continue to do so. The Port wishes to receive photocopies of both sides of all cancelled checks.
The bank must provide bank statements and other related reports on a time critical basis. The Port wishes to receive statements that close on last day of the calendar month within seven (7) days the close of each month.
Electronic Funds Transfers
The Port requires the option to transfer funds to, and from, the Local Government Investment Pool, and to transfer funds from various federal and state governmental agencies.
On-line Banking
The Port requires the option to use a personal computer to obtain detailed banking information. Describe the on-line banking system offered by the bank, including security. The Port does not wish to purchase a special program to access the system.
Direct Deposit/Debit
Describe the bank’s capability to accommodate electronic payment and deposit services.
Credit Card Processing/Merchant Services (Optional Service)
Describe the system(s) available for processing credit card transactions.
Notary Public Services
Describe the public notary services available at the bank.
Safe Deposit Services
Describe the safe deposit services available at the bank.
Night Drop Services
Describe the night drop services available at the bank.
Pricing Schedule, Terms and Conditions
Provide in this section the pricing for services proposed by the bank. Use the following format and include fees for the following:
- Account maintenance fees
Zero balance accounts
Deposits and items paid
- Deposit processing
Coin counting
Returned items
- Account reconciliation
Check reconcile fees
- Electronic funds transfer
Incoming and outgoing
- On-line banking fees
- Direct deposit/debit transaction fees
- Credit card processing/merchant service fees
- Notary service fees
- Safe deposit service fees
- Night drop service fees
Include fees for any additional services that may be offered in the bank’s proposal. Include the bank’s contract (if possible) and the method by which fees are collected and pricing adjustments will be calculated. The Port will assume that fees will remain constant throughout the contract period unless otherwise noted.
Investment Services
Describe investment services offered by the bank.
Advisory Services
The Port Commission and Staff may require qualified advice on financial matters including cash management, investments and related fiduciary responsibilities. In addition, the selected bank may be expected to provide a qualified employee to serve on the Port’s Budget Committee. Describe the advisory services available from the bank and the bank’s willingness to serve on the Budget Committee.
Financial Analysis Services
The Port may require qualified financial analysis services to determine the financial viability, credit worthiness and quality of business plans offered by prospective tenants and developers of Port property. Describe the financial analysis services available from the bank and the bank’s willingness to perform such services.
EVALUATION CRITERIA
The Port’s decision to award a contract will be based upon many factors including, but not limited to, service, cost, financial strength and innovation. Evaluation criteria include the following (not in priority order):
- Comprehensive Services Provided
- Public Sector Experience
- Strength, Stability and Resources of the Bank
- Charges for Services
- Credentials and Experience of Staff Assigned to Port Accounts
- Service Enhancements
- Other Factors Believed to be in the Port’s Best Interest
The Port of Siuslaw Board of Commissioners expect to make a decision and award a banking contract on or before 19 December 2018.
The Port of Siuslaw reserves the right to reject any, and all, proposals. The Port also reserves the right to cancel all, or part, of this RFP, waive any minor irregularities and request additional information from proposing banks. By requesting proposals, the Port is not in any way obligated to award a contract or pay expenses of the proposing banks concerning the preparation or submission of a proposal.